We are hiring!
We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.
Personal Assistant Responsibilities
Include:
- Acting as the point of contact between the manager and clients
- Screening and directing phone calls and distribute correspondence
- Handling requests and queries appropriately
- Basic accounting supervising purveyors bills and staff salaries
Responsibilities
- Act as the point of contact between the manager and internal/external clients
- Screen and direct phone calls and distribute correspondence
- Handle requests and queries appropriately
- Manage staff contracts, diary and schedule meetings and appointments
- Source office supplies and help that staff with errands
- Produce reports, presentations and briefs
- Devise and maintain office filing system
Requirements
- Fluent English and Spanish, (Scandinavian language or German is a plus but not a must)
- Office & Excel proficiency
- Prior work experience as a personal assistant or similar
- Knowledge of office management systems and procedures
- Outstanding organizational and time management skills
- Up-to-date with latest office gadgets and applications
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
